Employees walk by them almost everyday and seemingly pay no attention, but they should. They spell out their rights and obligations under national and state employment laws. What are they? These ubiquitous but overlooked bulletin board and wall hangings are labor law posters that have been mandated for conspicuous display by both the federal and state governments, which means their number, content and details can come in any number of variations. But they all get down to the bottom line of running a business – the safety, welfare and protection of the nation’s working class. State and federal laws impose numerous requirements and prohibitions on American businesses, but one of the most overlooked obligations for employers is the responsibility to conspicuously post various government labor law notices in the workplace. The purpose of these labor law posters is to inform employees of their rights under applicable laws and provide information on how to report discrimination, wage and hour violations and other rights infringements to the government. Please Visit Us on Federal Labor Posters in Spring
While many employers do not readily embrace the idea of conspicuously posting information that tells their employees how to bring legal action against them, the obligation to display these notices is explicit in various labor laws and government regulations. The federal Fair Labor Standards Act (FLSA), for example, includes a provision requiring all covered employers to display the federal minimum wage poster in an area frequented by employees. OSHA (Occupational Safety and Health Administration) regulations specifically require employers to post a federal safety and health poster or a state equivalent. Failure to comply with government labor law posting requirements could lead to citations and fines during an inspection. Fines vary by poster and by enforcing agency, ranging from as low as $110 up to a potential maximum of $10,000. In total, businesses that don’t post these required notices or post outdated information could face combined fines up to $17,000 per location. As a businessperson, you’re probably well aware of the numerous bureaucratic requirements imposed on your business by various enforcing agencies, such as consumer protection laws, record-keeping and financial reporting requirements, and other laws regulating your service or industry. Worrying about posting requirements is a low priority at most businesses. So how do you ensure worry-free compliance with these mandatory posting requirements to safeguard your business from possible fines?
Cover All Bases
The list of posters your company may be required to display could be lengthy depending on what state you conduct business in and how many employees you have. Unfortunately, researching exactly what to post and where to obtain them can be a frustrating, time-consuming process. While the Internet is a great tool for conducting this research, be leery of what you find even on government sites, as many agencies clearly explain what they specifically require to be posted but fail to mention that other notices from other agencies are also required. One sure way to find out exactly what needs to be displayed is to contact one of the many private companies such as Personnel Concepts that specialize in labor law compliance. Most of these firms have done the research for you and have compiled all required notices into an all-on-one reproduction, which is sufficient to ensure compliance. While these companies charge $30 or more for these posters, many businesses are willing to pay to avoid the time-consuming research needed to obtain the notices themselves.